AFCP - Call for Proposals
Ambassadors Fund for Cultural Preservation (AFCP)
The Fund was established to help countries preserve cultural heritage and to demonstrate U.S. respect for other cultures. The Fund is aimed at preserving cultural sites or objects that have an historical or cultural significance to the cultural heritage of Malaysia.
Proposals for 2013 are due by December 10, 2012 and successful applicants will be informed in July 2013.
They should fulfill the following criteria:
- Cultural sites: This might include (but is not limited to) historical buildings and sites, sacred places, monuments, and archaeological sites.
- Cultural objects and collections: from a museum, site, or similar institution. This includes archaeological and ethnographic objects, paintings, sculpture, manuscripts, photographic and film collections, and general museum conservation activities.
- Forms of Traditional Cultural Expression: This includes traditional music, rituals, knowledge, languages, dance, drama, and crafts.
AFCP gives top priority to project activities in keeping with international standards for the preservation of cultural heritage. These activities may include:
- In the case of Cultural Sites, restoration of a historic building, an archaeological survey as a component of a preservation plan, preservation management planning for a site, or documentation of sites in a region for preservation purpose.
- In the case of Cultural objects and collections, conservation treatment for an object or collection of objects; needs assessment of a collection with respect to its condition and strategies for improving its state of conservation; inventory of a collection for conservation purposes; the creation of safe environments for storage or display of collections; or specialized training in the care and preservation of collections.
- In the case of Forms of traditional cultural expression, documentation and audiovisual recording of traditional music and dance forms for preservation and eventual dissemination, or support for training
An appropriate preservation activity is one that protects the values of the site, object or collection, or form of traditional cultural expression as they are understood by stakeholders. Stakeholders may include national, regional, or local cultural authorities, the local community, and others with vested interests in the site and the outcome of a project.
Special Note Regarding Sites and Objects that have a Religious Connection: The establishment clause of the U.S. Constitution permits the government to include religious objects and sites within an aid program under certain conditions. For example, an item with a religious connection (including a place of worship) may be the subject of a cultural preservation grant if the item derives its primary significance and is nominated solely on the basis of architectural, artistic, historical or other cultural (not religious) criteria.
Project Performance and Budget Periods: Applicants may propose performance periods of up to 60 months (five years) with five budget periods of one year each. Projects must begin before September 30, 2013, and conclude no later than September 30, 2017.
Performance and Deliverables: Successful recipients must submit periodic performance progress and financial status reports, and a final report, as required.
Cost Sharing or Matching Funds: AFCP encourages cost sharing, contributions in kind, and other forms of cost participation.
Proposals should be submitted in MS Word Format (do not convert to PDF) to U.S. Embassy, Cultural Affairs Office at PublicAffairsKL@state.gov by December 10, 2012.
Proposals shall not exceed 1,000 words (excluding budget). Please refer to the attachments below in the preparation of your proposal. Proposals must include the following information:
- Project Title: A short, descriptive title – up to 10 words
- Project Purpose that briefly explains the project objectives and desired results.
- Project Activities Description that explains how the applicant intends to achieve the project objectives and results, presents proposed tasks in a logical order, and describes how those tasks directly contribute towards achieving the project objectives and results.
- Project Timeframe or Schedule that identifies the major project phases and milestones, with performance target dates for achieving them.
- Statement of Importance highlighting the historic, architectural, artistic, or cultural (non-religious) values of the cultural site, object, collection, or form of traditional expression.
- Statement of Urgency indicating the severity of the situation and explaining why the project must take place now.
- Rationale for U.S. Support that explains why the U.S. government ought to fund this project.
- Detailed Project Budget, demarcated in one-year budget periods (2013, 2014, 2015, 2016, 2017), that lists all costs in cost categories (Personnel, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs), indicates funds from other sources, and gives a justification for any anticipated international travel costs.
- Applicant Information, including resumes or CVs of the proposed project director and key project participants, that demonstrates that the applying entity (Ministry of Culture, NGO, etc.) has the requisite experience and the capacity to manage projects to preserve cultural heritage.
- Proof of Official permission to undertake the project and the endorsement and support of the appropriate national authority.
- Attachments: including at least three high quality digital images (JPEGS) or audiovisual files that convey the nature and condition of the site, object, or form of expression and, in the case of a site or object, show the urgency of need for the proposed project (collapsing wall, water damage, worn fabric, broken handle, etc.).
AFCP does not support the following:
- Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of proposal submission;
- Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.);
- Preservation of hominid or human remains;
- Preservation of news media (newspaper, newsreels, radio and TV programs, etc.);
- Preservation of published materials available elsewhere (books, periodicals, etc.);
- Development of curricula or educational materials for classroom use
- Archaeological excavations or surveys for research purposes
- Historical research, except in cases where historical research is justifiable and integral to the success of the proposed project;
- Acquisition or creation of new collections for new or existing museums;
- Construction of new buildings;
- Commissions of new works of art or architecture for commemorative or economic development purposes;
- Creation of replicas or re-creation of cultural objects or sites that no longer exist;
- Relocation of cultural sites from one physical location or another;
- Removal of cultural objects or elements of cultural sites from the country for any reason;
- Digitization of cultural objects or collections, unless art of a larger, clearly defined conservation effort;
- Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies;
- Cash reserves, endowments or revolving funds; funds must be expended within the award period and may not be used to create an endowment or revolving fund or otherwise spent over any years;
- Costs of fund-raising campaigns for preservation;
- Operating expenses, i.e. expenses incurred during the day-to-day operational activities of an organization, such as, office rent, utilities, license fees, and other costs for administrative time, services, or materials not directly related to performing project work;
- Contingency, unforeseen, or miscellaneous fees;
- Costs of work performed prior to announcement of the award;
- International travel, except in cases where travel for outside specialists is justifiable and integral to the success of the proposed project;
- Individual projects costing less than US $10,000;
Strong encouragement is given to local non-U.S. government source cost-sharing (including in-kind) from sources such as governments, international organizations, and the private sector.
Please use the links here for a Budget Template, Frequently Asked Questions, and a Glossary of Terms.
Click on the File Name to open attachment
|AFCP 2013 Budget Template (in Microsoft Excel)||Click here|
For more information please contact Mr. Sadayan Riazurrahman by sending an e-mail to PublicAffairsKL@state.gov.